A/P Coordinator

Department: Lubbock, TX

Location: Lubbock, TX

Employment Type: Full Time

Job Title

Accounts Payable Coordinator

 

Summary of position

This position supports multiple broadcasting markets in all aspects of Accounts Payable.   

 

Duties and Responsibilities

Analyst reviews all invoices to ensure that there are account codes and station approvals for every invoice in regard to Internal Control compliance.

Ensures non-recurring invoices greater than $500 accompanied by an approved purchase order and capital items include an approved capital requisition.  

Ensures proper matching of purchase orders, receiving documents, invoices, and check remittance copies.

Enters all approved, matched invoices into Accounts Payable module of General Ledger system.   

Based on a pre-determined schedule by market and day, invoices are selected for payment.  Analyst prepares check preview report for approval, prints vendor checks, and provides checks for review, approval, and signing.

Analyst flags any accounts > $5000 for a secondary signature.  Once checks have been signed, the Analyst separates check from voucher package and prepares vendor payments for mailing.

Maintains accurate, up to date files by vendor including check remittance, invoice copy, purchase order and receiving documents, if applicable.  

Maintains daily check/disbursement log by market denoting checks numbers run on a given day as well as the total amounts paid.    Analyst ensures that every check is accounted for sequentially.  Checks voided are additionally noted on the log and the checks once voided, are defaced and maintained in a file.  

Reviews all vendor invoices for any past due amounts in the event the vendor failed to record station's prior month payment.

Maintains and ensures that Accounts Payable Edit Reports, Check Previews, and Check Registers contain the proper approvals. 

Ensures that all capital invoices, corporate and hub related expenses are sent to Corporate for processing.  Copies and files all invoices to be paid by Corporate and sends originals to Corporate.

Ensures proper W-9, tax exempt forms, and Liability Release Forms (prizes) are collected, filed, and maintained. 

Completes credit applications for vendors as needed.

Assists Staff Accountants with ensuring all invoices not processed before AP closing, or invoices not yet received, are properly accrued.  Maintains a file by market by month for recurring vendor invoices which helps to identify when costs need to be accrued.  As invoices are received, the report is updated denoting invoice has been received for the current month.  Invoices noted as not received are researched and accrued accordingly.

Maintains and provides a purchase order log to Staff Accountants to ensure proper accruals are made for open PO's in which goods or services received.

At month end provides invoice copies to Corporate for intercompany transactions.

Assists with year-end 1099 processing.

Performs other management requests and related duties as required.

 

Requirements of position

Associates degree in Accounting or Management preferred.

Minimum of 2 years' experience in Accounts Payable preferred.

Strong PC skills using MS Office, Excel, and server based systems.

Strong analytical and problem-solving skills with the ability to manage multiple projects with competing priorities.

Self motivated with strong interpersonal skills.

Team player with exceptional oral/written communications skills.

 

If interested, apply online @ http://www.nexstar.tv/ .

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